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đŠ Sample Letters â Clause 4.19
Request for Clarification on Temporary Utilities under Clause 4.19
Dear [Employer/Engineerâs Name], We refer to the Contract [Contract No./Title] and specifically to Clause 4.19 regarding the provision of temporary utilities at the Site. We have reviewed the Employerâs Requirements; however, the documentation does not clearly state the availability, connection points, or pricing for the following utilities: Electricity (including phase and capacity) Water (including pressure and volume) Gas (if applicable) Kindly confirm whether these utilities will be provided by the Employer, and if so, please specify: - Type and capacity of each utility. - Supply points and required connections. - Charges per unit (if any). This information is essential for us to finalize our method statements, planning, and associated costs. We look forward to your prompt response. Yours sincerely, [Name] [Title] [Contractorâs Company Name]
Notice of Delay due to Non-Availability of Utilities â Clauses 4.19, 8.5 & 20.1
Dear [Engineerâs Name], We refer to the Contract [Contract No./Title] and specifically to Clause 4.19 regarding the provision of temporary utilities at the Site. As of [date], the following utilities committed by the Employer have not been made available at the Site: [Utility Type] was expected from [planned date], but remains unavailable as of today. This has adversely affected our scheduled activities, including [e.g., testing, commissioning, or construction operations]. We hereby give formal notice, under Clause 20.1 [Contractorâs Claims] and Clause 8.5 [Extension of Time], of: - A delay to the progress of the Works. - Our intention to claim an extension of time and associated costs. Kindly acknowledge this notice and advise if further details or supporting documentation are required. Yours sincerely, [Name] [Title] [Contractorâs Company Name]
Confirmation of Utility Provisions at Site under Clause 4.19
Dear [Contractorâs Name], We refer to the Contract [Contract No./Title] and your query dated [date] regarding temporary utilities under Clause 4.19. We confirm that the following utilities will be made available at the Site during the execution of the Works: Utility Type Capacity Supply Point Rate Notes Electricity 3-phase 100 kVA South Gate Substation $0.15/kWh Metered Water Potable 25 mÂł/day North Yard Tank $0.80/mÂł Flat rate The Contractor is responsible for installation of any temporary connections and cabling required to access these supply points. Please coordinate with [relevant person or department] to arrange connection timing. Yours faithfully, [Name] [Title] [Employerâs Organization Name]
â Clause 4.19 Utility Provision Checklist
đ§For the Employer â Planning & Documentation
Use this to ensure the Employerâs Requirements and contract documents are complete and clear.
đ ď¸For the Contractor â Tendering & Execution
Use this during tendering and site execution to avoid assumptions or surprises.